Privacy Policy
Effective Date: July, 25th 2025
This Privacy Policy explains how the LUMIRing Project Website (“we”, “our”, or “us”) collects, uses, stores, and protects your personal data when you interact with our website, in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and Law No. 58/2019 (Portuguese implementation of GDPR).
1. Who We Are
The LUMIRing project is a collaborative research initiative focused on Multi-Core Fiber (MCF) transmission testing and innovation. The project is coordinated by the Optical Communications and Photonics Group (OCPG) at ISCTE-Instituto Universitário de Lisboa and involves various national and international partners.
Data Controller: ISCTE-IUL
Building 2, 6th Floor, Room D6.27
Avenida das Forças Armadas
1649-026 Lisbon, Portugal
Email: lumiring@iscte-iul.pt
2. What Personal Data We Collect
We may collect and process the following types of personal data:
– Contact Information: Name, email address, affiliation (when submitted via contact forms).
– Technical Information: IP address, browser type, device type, operating system, and usage data (collected via cookies or analytics tools).
– Communications Data: Any personal data included in inquiries, feedback, or email correspondence.
We do not collect or process special categories of data (e.g., health, race, political views), or data for marketing or profiling purposes.
3. How We Use Your Data
We process your data for the following purposes:
– To respond to your inquiries or contact requests.
– To manage access to specific research or collaboration tools.
– To analyze and improve website performance and content.
– To fulfill our legal and institutional obligations as a research consortium.
4. Legal Bases for Processing
We process your personal data based on the following lawful grounds under Article 6 of the GDPR:
– Consent: For optional contact or newsletter forms.
– Legitimate interest: To ensure the website operates effectively and securely.
– Legal obligation: Where applicable under Portuguese or European law.
– Public interest / scientific research: When processing is necessary for our publicly funded research objectives.
5. Data Sharing and Transfers
We may share data with:
– Project partners and affiliated research institutions.
– Service providers (e.g., hosting or analytics providers), under data processing agreements.
– Legal authorities, when required by law.
Data may be transferred outside the EEA only with adequate safeguards, such as Standard Contractual Clauses or adequacy decisions.-
6. Data Retention
We retain your data only as long as necessary for the purposes described, or as required by legal, administrative, or research obligations. Contact form data is retained for a maximum of 1 year unless continued correspondence justifies longer retention.
7. Your Rights
Under the GDPR and Portuguese law, you have the following rights:
– Access your personal data
– Rectify inaccurate or incomplete data
– Erase your data (“right to be forgotten”)
– Restrict or object to processing
– Withdraw consent at any time
– Lodge a complaint with the Portuguese Data Protection Authority (CNPD)
CNPD Contact:
Website: https://www.cnpd.pt
Phone: +351 213 928 400
8. Data Security
We apply appropriate technical and organizational measures to protect your data, including secure servers, limited access controls, and encrypted communications. However, no method of internet transmission is 100% secure.
9. Third-Party Links
Our website may include links to external websites. We are not responsible for the privacy practices of such sites and encourage you to review their policies independently.
10. Changes to this Policy
We may update this Privacy Policy to reflect legal, technical, or operational changes. Updates will be posted on this page with a revised “Last Updated” date.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or your personal data, please contact:
LUMIRing Project
ISCTE-IUL
Building 2, 6th Floor, Room D6.27
Avenida das Forças Armadas
1649-026 Lisbon, Portugal
Email: lumiring@iscte-iul.pt